Productivity Tips

The Office Automation System Checklist | Digital Visitor Log Book

Small businesses can use office automation to increase worker productivity. This article covers the criteria for choosing effective automation technology.

Small businesses need to be lean and agile as well as capable to deliver high quality service and products in order to compete with large corporations. In many small organizations, you come across repetitive and monotonous tasks that are done by an employee, which can be easily performed by a well designed office automation system. Given below are the main things you need to look out for when choosing technology to replace and augment of human efforts.

Criteria for a Successful Office Automation System

  • Employee shaking hands with a visitor in the reception area

    Ability to handle work load: All automation systems need to be able to handle the daily work load in order to be useful to the office. We recommend you find a system that can handle not just the average daily effort, but the work load on a heavy day to ensure consistent results. As it is able to handle repetitive tasks, the system can free your employees for more complicated tasks.
  • Ability to multitask: While humans are not effective multitaskers, some technologies excel in this area. An office automation system should be able to handle a number of different tasks with equal ease and precision. A multitasking system will be dramatically more valuable to a small company than a system that offers only a single sequence of tasks.
  • Adaptability: The investment you make today should be viable even when your company experiences growth in the near future. Scalability allows a system to adapt to the changing needs of an agile small company, so that it continues to offer good returns for a long time.
  • Practicality: Needless to say, small companies can rarely afford to spend lavishly on equipment. The office automation system you choose should be feasible enough to purchase and use on an everyday basis.
  • Competitive advantage: As the business is operating on a shoestring budget, every investment should contribute towards the competitive ability of the company. A good automation system will be able to set your business apart from the competition and help you establish yourself within the industry


Tools like Greetly make great examples of ideal productivity tools. This visitor sign-in app can help your business save a lot of time and money by handling nearly everything that a human receptionist does with 100% reliability. As each business has unique requirements, make sure you choose a system that fits perfectly so as to maximize its benefits.

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