Visitor Management System <> Microsoft Teams Integration

Instant Reception Notifications Through MS Teams

Microsoft Teams is a leading corporate instant messaging platform launched by Microsoft in 2017. Teams is built into the Office 365 platform making it an easy selection for audio, video, and web communications with people inside and outside of your work organization.

Microsoft Teams is also one of the most commonly use Greetly visitor management integrations. By integrating MS Teams with Greetly your team can receive real-time reception notifications within the Teams mobile and desktop applications. You will never miss a host notification or keep an important guest waiting.

Visitor Notifications So Fast You’ll Wonder How We Did It

Whether they use a self-service kiosk or Greetly's innovative touchless visitor management, the moment a guest completes their registration employees will receive host notifications. And since your team lives on their smartphones, and works in Microsoft Teams, they'll know immediately when their guest or delivery has arrived.

Instant Teams Message Reception Alerts

Your biggest customer... Your lunch delivery... An interview candidate. You want to handle VIP visitors and grab deliveries as quickly as possible.

Host notifications through Microsoft Teams are delivered the moment the guest completes the check in process.

Reach Employees Where They Work

Some visitor management applications want you to receive host notification alerts in their custom software. Not with Greetly. Your team will receive reception notices in the Microsoft Teams mobile and desktop applications. 

As the world's most customizable visitor management system, Teams notifications can be supplemented by voice calls, text messages, and emails per the preferences of each individual employee.

Greet Guests Quickly

No one wants to wait. Sending instant notifications, and having them being seen immediately, gives you the option to greet guests more quickly. Providing a warm welcome is one of the most important features of a hospitality mindset. Great first impressions begin with Greetly + Teams.

Notify Multiple Hosts Simultaneously

Did we mention customization? Greetly allows reception alerts to be sent to multiple Microsoft 365 users simultaneously.

This can be achieved in multiple ways. You can customize check in workflows so multiple hosts are notified. Using our co-pilot feature, individual users can have an administrative assistant or backup cc'd on all of their notifications. In both cases, each recipient will receive host alerts according to their personal notification preferences.

Download Our Digital
Receptionist Checklist

Greetly provides an easy-to-use digital receptionist checklist to help you find what you need in a visitor management systemFill out the form below and you'll receive our checklist immediately.

MS Office 365 host alerts

Office 365 and Microsoft Teams Host Alerts Made Easy


Visitor management MS Teams integration

Integrate Greetly with Teams

Setting up the integration is easy. You can also work with our 24/7/365 support team if you need assistance.

The Teams integration can also act as a directory services sync so your Greetly user list is always accurate with no duplicate effort on your part.

smart visitor management system

Fast Teams Host Notifications

When a visitor, delivery, or any other relevant check in is complete, a reception notification is sent through the MS Team mobile and desktop apps.

The "Greet Bot" will let an individual, a host plus their co-pilot, or even entire teams know when a guest has arrived.

Best visitor management system

Check In Records Are Securely Stored

When the visitor or package is checked in. When they leave. Who they are there to see. Visitor photos. Electronic signatures on NDAs. Greetly's cloud-based visitor logbook stores all this information to meet your audit and compliance needs.

Office 365 Teams visitor management host notifications

Greetly + Microsoft Teams = Reception Success

Why sit around the front desk waiting for your visitor or that time-sensitive delivery. Instead, you and your employees can stay on-task, confident that Greetly knows the best way to send word when their company has arrived!

Automate visitor management. This smart facility management solution is even better when you hook your front desk software into Outlook 365 for Teams reception notifications.

And that is just the tip of the iceberg. Here are just some of the features packed into our award-winning virtual receptionist software:

  • Touchless visitor registration
  • Take employee and visitor temperatures
  • ID scanning
  • Legal document electronic signatures
  • Visitor photos and badges
  • Cloud-based visitor logbook
  • Tons of integrations
  • So many more we would run out of bullet points if we listed them all!

What is Microsoft Teams?

Hmm, I find it hard to believe you read already to the bottom of the page but don't know what MS Teams can do for your organization. Just kidding. 

According to Microsoft, "Teams is a collaboration app that lets your team stay organized and have conversations all in one place." Another description would be a corporate instant messaging system like Slack or Google Chat.

As far as visitor management is concerned, Microsoft Teams is the fastest way to receive host reception notifications. And since your employees are using the Teams mobile and desktop applications, you will reach employees where they are already working. 

How much does the Teams integration cost?

The MS Teams integration, and unlimited Team host notifications, are included with all Greetly subscription plans. 

How do I setup the Greetly<>Teams integration?

Here is an article about how to setup the visitor management and Microsoft Teams integration.

You can also chat or email with client success and they will step you through the process. We are available to support you every hour of every day.

How do I get started with Greetly's award-winning visitor management?

We knew you were a smart cookie. 

Click here to instantly schedule a live software demonstration. During this no-obligation meeting, a Greetly account manager will take the time to understand your reception needs and customize Greetly so you achieve them in spades.

Who uses visitor management?

Finance industry visitor management softwareDue to our ease of use and mass customization, Greetly's visitor management solution is beloved by work environments across industries. Greetly gets glowing reviews from clients in several industries, including: 

  • Financial services firms
  • Global tech leaders and starups
  • Staffing agencies
  • Manufacturing and logistics leaders
  • Franchised and independent shared workspaces
  • Creative services firms

And federal, state, and local government agencies. Greetly has been selected by the US Air Force to keep Airmen safe.

Thanks to robust multilingual visitor registration, Greetly is used by clients around the world. At last count, our visitor management software is used in 24 countries across six continents.

Test Drive the World’s Most Customizable Visitor Management System


Experience Greetly free with a no-obligation demo today. During this personal demo a visitor management solution expert will take the time to understand your reception needs and to customize your digital receptionist to perfectly fit them.