HR-Compliant Visitor Management
Visitor management system for HR teams
Deliver seamless, secure check-ins for candidates, contractors, and visitors—all with HR in control from day one.
< 1 day
Live in hours, not weeks
SOC 2 + GDPR
Compliant
10M+
Visitors checked in across 24 countries
#1 visitor management platform, trusted by leading enterprise teams
Trusted by organizations with multiple sites, languages, and visitor types — Greetly scales with you.
The visitor management solution HR teams need most
Support your employer brand, reduce manual work, and keep compliance covered—all from one HR-compliant visitor management system.
Deliver strong first impressions
Welcome candidates, new hires, and contractors with branded kiosks or touchless QR code check-ins. Eliminate confusion at the door with clear, branded instructions and pre-registration links. Greetly helps candidates feel welcome and informed from the moment they arrive.
Automate interview and onboarding workflows
Cut down on manual scheduling and front desk interruptions. Pre-register candidates, collect NDAs, and manage onboarding forms digitally with a secure, cloud-based process. Greetly Supports connections to common HR tools through API or Zapier.
Ensure compliance and security
Screen visitors against custom watchlists, capture visitor data, and store time-stamped visitor logs. Stay aligned with GDPR and audit requirements without extra work.
Everything HR teams need to manage visitors with ease
Use kiosks, iPads, or QR codes to create a professional first impression. Customize buttons, fields, instructions, and workflows for interviewees, interns, and new hires—ensuring a tailored experience by visitor type.
Send instant alerts to hiring managers or recruiters via Slack, Microsoft Teams, Google Chat, SMS, or email the moment a candidate arrives.
Give candidates QR codes or links in advance. Reduce wait times and eliminate confusion on the day of the interview.
Collect NDAs, HR forms, and compliance sign-offs digitally at check-in. Store documents with visitor data in a secure, cloud-based logbook.
Generate badges labeled by visitor type—like “Candidate” or “Contractor”—with host details and photos to guide guests through the workplace.
Ensure compliance and keep every visitor accounted for
Monitor who is on-site, which HR workflows they’ve completed, and how long they’ve been in the building from a single dashboard.
Screen visitors against custom watchlists managed by your HR or security team, set approval workflows by visitor type, and export visitor logs for audits.
Send mass alerts during critical events and track who has marked themselves safe. HR can monitor responses and download reports for internal safety reviews.
FAQ
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A visitor management solution helps HR teams create a positive candidate experience, digitize onboarding paperwork, and keep compliance covered with audit-ready visitor logs. Greetly automates check-ins and notifications so HR can focus on people, not paperwork.
Greetly supports HR teams with customizable visitor workflows, NDA and form capture, and GDPR-aligned data handling. Visitor logs are secure, time-stamped, and exportable—giving HR the visibility and documentation needed for audits and internal reviews.
Yes. Candidates can be pre-registered and sent QR codes for faster check-in. Interviewers receive instant notifications, reducing wait times and keeping interviews on schedule.
Absolutely. You can configure check-in workflows for new hires or contractors, collecting NDAs, safety protocols, and HR forms digitally. All records are stored securely in the cloud and tied to visitor data.
With branded kiosks, iPads, and touchless QR code check-ins, candidates and visitors get a polished, professional first impression. Notifications go directly to the host, so guests aren’t left waiting.
Yes. Greetly supports role-based access controls (RBAC), allowing HR teams to restrict who can view, export, or manage visitor logs. This ensures that confidential information—such as interviewee check-ins, contractor onboarding data, or NDA records—is only accessible to authorized team members.
Yes. Visitor logs can be exported instantly or scheduled for delivery to HR inboxes. Every entry is time-stamped, with visitor information securely stored for audit and reporting needs.
Yes. HR teams can manage visitor policies across multiple sites and entrances from a centralized dashboard, ensuring consistency while adapting workflows by visitor type.
Yes. Greetly provides an API and supports Zapier for connecting visitor data to your existing HR systems.
Visitor management designed for HR teams
See how Greetly helps HR deliver seamless candidate check-ins, streamline onboarding, and stay compliant with every visitor.