HR-Compliant Visitor Management

Q: How does visitor management software support HR teams?

A visitor management solution helps HR teams create a positive candidate experience, digitize onboarding paperwork, and keep compliance covered with audit-ready visitor logs. Greetly automates check-ins and notifications so HR can focus on people, not paperwork.

Q: What makes Greetly HR-compliant?

Greetly supports HR teams with customizable visitor workflows, NDA and form capture, and GDPR-aligned data handling. Visitor logs are secure, time-stamped, and exportable—giving HR the visibility and documentation needed for audits and internal reviews.

Q: Can we pre-register candidates for interviews?

Yes. Candidates can be pre-registered and sent QR codes for faster check-in. Interviewers receive instant notifications, reducing wait times and keeping interviews on schedule.

Q: Does Greetly help with employee onboarding?

Absolutely. You can configure check-in workflows for new hires or contractors, collecting NDAs, safety protocols, and HR forms digitally. All records are stored securely in the cloud and tied to visitor data.

Q: How does Greetly improve the visitor experience?

With branded kiosks, iPads, and touchless QR code check-ins, candidates and visitors get a polished, professional first impression. Notifications go directly to the host, so guests aren’t left waiting.

Q: Can we limit access to sensitive visitor records by role?

Yes. Greetly supports role-based access controls (RBAC), allowing HR teams to restrict who can view, export, or manage visitor logs. This ensures that confidential information—such as interviewee check-ins, contractor onboarding data, or NDA records—is only accessible to authorized team members.

Q: Can we manage compliance and audits easily?

Yes. Visitor logs can be exported instantly or scheduled for delivery to HR inboxes. Every entry is time-stamped, with visitor information securely stored for audit and reporting needs.

Q: Is Greetly scalable for multiple offices or campuses?

Yes. HR teams can manage visitor policies across multiple sites and entrances from a centralized dashboard, ensuring consistency while adapting workflows by visitor type.

Q: Does Greetly offer an API for integrations?

Yes. Greetly provides an API and supports Zapier for connecting visitor data to your existing HR systems.

Visitor management system for HR teams

Deliver seamless, secure check-ins for candidates, contractors, and visitors—all with HR in control from day one.

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< 1 day

Live in hours, not weeks

SOC 2 + GDPR

Compliant

10M+

Visitors checked in across 24 countries

#1 visitor management platform, trusted by leading enterprise teams

Trusted by organizations with multiple sites, languages, and visitor types — Greetly scales with you.

The visitor management solution HR teams need most

Support your employer brand, reduce manual work, and keep compliance covered—all from one HR-compliant visitor management system.

Deliver strong first impressions

Welcome candidates, new hires, and contractors with branded kiosks or touchless QR code check-ins. Eliminate confusion at the door with clear, branded instructions and pre-registration links. Greetly helps candidates feel welcome and informed from the moment they arrive.

Automate interview and onboarding workflows

Cut down on manual scheduling and front desk interruptions. Pre-register candidates, collect NDAs, and manage onboarding forms digitally with a secure, cloud-based process. Greetly Supports connections to common HR tools through API or Zapier.

Ensure compliance and security

Screen visitors against custom watchlists, capture visitor data, and store time-stamped visitor logs. Stay aligned with GDPR and audit requirements without extra work.

Everything HR teams need to manage visitors with ease

Welcome candidates with branded check-ins

Use kiosks, iPads, or QR codes to create a professional first impression. Customize buttons, fields, instructions, and workflows for interviewees, interns, and new hires—ensuring a tailored experience by visitor type.

Automate interview notifications to hiring managers

Pre-register and fast-track candidate interviews

Streamline onboarding workflows digitally

Print visitor badges by visitor type

Ensure compliance keep every visitor accounted for

Ensure compliance and keep every visitor accounted for

Track visitors in real time with dashboards

Monitor who is on-site, which HR workflows they’ve completed, and how long they’ve been in the building from a single dashboard.

Enforce compliance requirements with logs and approvals

Support health and safety protocols

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How does visitor management software support HR teams?