Visitor Management for Law Firms

Secure, client-ready visitor management

Law firms need to protect sensitive client data, meet compliance standards, and deliver a seamless client experience from the moment guests arrive. Greetly’s visitor management system for law firms streamlines the check-in process, automates visitor logs, and supports workplace security — while helping your front desk operate more efficiently.

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Legal management

10M+

Visitors checked in

24+

Countries represented

22

Fortune 500 trusted

Trusted by legal teams worldwide

Visitor management, approved by law firms

Legal teams balance confidentiality, security, and client service every day. Greetly's modern visitor management system helps firms replace outdated sign-in sheets with cloud-based software solutions that protect visitor records, reduce wait times, and improve operational efficiency.

A professional first impression

From branded kiosks to self-service QR code check-ins, every client is greeted with a smooth, user-friendly experience.

Stronger compliance and security

Capture NDAs, issue visitor badges, and maintain secure visitor records to protect sensitive information.

Operational efficiency at the front desk

Automate visitor registration, notifications, and visitor logs so your staff can focus on client service.

Features that protect client confidentiality and improve visitor check-in

Features legal

Offer fast, professional check-ins

Replace paper sign-in sheets with cloud-based, self-service kiosks or touchless QR code check-in.

Pre-register visitors online

Send QR codes and instructions in advance to reduce wait times and speed up the check-in experience.

Capture NDAs and client documents electronically

Collect electronic signatures on NDAs, waivers, and other forms, with automatic time- and date-stamping.

Print visitor badges with security details

Issue badges with names, photos, hosts, and visitor access levels for improved on-site security.

Maintain security and visibility across every office

Send instant notifications to attorneys and staff

Alert attorneys and staff the moment a client, witness, or auditor arrives, via SMS, Slack, Microsoft Teams, Google Chat, email, or phone.

Track visitors in real time

Monitor real-time visitor activity with Greetly’s secure logbook—ideal for documenting who was on-site during sensitive meetings or regulatory reviews.

Support hybrid work across offices

Manage visitor check-ins across multiple offices with workflows that adapt to hybrid work and location-based policies

Enable emergency alerts and evacuation logs

Use cloud-based evacuation logs to confirm visitor safety during incidents.

Maintain security visibility across every office

Simplify compliance and recordkeeping

Simplify compliance government

NDA signing and acknowledgements

Collect non-disclosure agreements or compliance forms digitally during check-in. Store them automatically for easy retrieval during audits.

Receive audit-ready reporting

Generate reports by date, visitor type, or host in seconds. Support your agency’s compliance and audit needs with secure, exportable visitor records.

Set custom data retention policies

Decide how long to keep visitor records and automatically purge data when policies require it.

REVIEWS

Real talk from real users.

Read what other clients are saying on G2–the world’s most trusted software marketplace. 

reviews-badge-group

“We wanted a front-of-house solution to create a great first impression for the TCL brand.

Greetly’s customizable app allows us to do just that."

Chris Larson

Senior Vice President, TCL North America

“Everyone in the office is really impressed with the system. Even UPS and FedEx are utilizing Greetly to notify us if there is a need to sign for a package.”

Shariza Arias

Human Resources Manager, TCL North America

“I love that I can change the functionality of Greetly on my own. I change it frequently depending on what is going on in my office. It also looks very professional and is easy to use. I manage 3 locations and I have the ability to remotely update each location with the click of a save button.”

Katie Baroway

Vice President of Operations, Office Evolution

"Greetly by OfficeSpace is an excellent receptionist tool. Fast, effective, and really easy to use. It allows us to have something at the front desk without needing an actual receptionist."

Operations Lead

Event Services

"Greetly by OfficeSpace helped reduce our overhead costs since it handles visitors logging, document signing, pre-registrations, host notifications, and many more! Having worked in IT for more than 10 years, I am quite meticulous when new software is rolled out in our infrastructure. However, Greetly, a visitor management system, greatly exceeded my expectations and is definitely worth its weight in gold as it helped reduce our overhead costs!"

Head of IT

Small Business

"OfficeSpace has robust guest and visitor management capabilities with its addition of Greetly visitor management."

Space Planner

Biotechnology

"Solid solution for visitor management. Greetly by OfficeSpace is easy to set up and use and integrates into other APIs easily, too. The pricing is simple to understand, and they allow unlimited users. Plus it's very secure. Reports are easy to pull, and everything is in the cloud."

President

Small business

"Our favorite thing about Greetly by OfficeSpace is that, quite simply, it saves us money. It produces less friction for our clients and visitors and gives them a professional, easy reception experience. We absolutely love this visitor management solution."

Facility Manager

Higher Education

“We have subscribed to Greetly for our four office suites facilities since early 2016. It has been a great addition. Greetly provides a central service for the businesses in our buildings. Overall it has been an excellent experience.”

Kaz Spillman

Building Receptionist, British Plastics Federation

“I love that I can change the functionality of Greetly on my own. I change it frequently depending on what is going on in my office. It also looks very professional and is easy to use. I manage 3 locations and I have the ability to remotely update each location with the click of a save button.”

Gabriel Lembeck

Director of Research, Balentine

"The Greetly iPad receptionist means we don't have to use staff to give access to the space. Instead, they can service the space, our members, visitors and event attendees."

Lucas Seyhun

Co-Founder, The Farm

"Safety is always our top priority. With the help of new technology, we can now offer our visitors a safe and secure check-in and check-out, which has been an important investment for us at Randstad."

Mikael Estenthal

CIO, Randstad Sweden

“We wanted a front-of-house solution to create a great first impression for the TCL brand.

Greetly’s customizable app allows us to do just that."

Chris Larson

Senior Vice President, TCL North America

“Everyone in the office is really impressed with the system. Even UPS and FedEx are utilizing Greetly to notify us if there is a need to sign for a package.”

Shariza Arias

Human Resources Manager, TCL North America

“I love that I can change the functionality of Greetly on my own. I change it frequently depending on what is going on in my office. It also looks very professional and is easy to use. I manage 3 locations and I have the ability to remotely update each location with the click of a save button.”

Katie Baroway

Vice President of Operations, Office Evolution

"Greetly by OfficeSpace is an excellent receptionist tool. Fast, effective, and really easy to use. It allows us to have something at the front desk without needing an actual receptionist."

Operations Lead

Event Services

"Greetly by OfficeSpace helped reduce our overhead costs since it handles visitors logging, document signing, pre-registrations, host notifications, and many more! Having worked in IT for more than 10 years, I am quite meticulous when new software is rolled out in our infrastructure. However, Greetly, a visitor management system, greatly exceeded my expectations and is definitely worth its weight in gold as it helped reduce our overhead costs!"

Head of IT

Small Business

"OfficeSpace has robust guest and visitor management capabilities with its addition of Greetly visitor management."

Space Planner

Biotechnology

"Solid solution for visitor management. Greetly by OfficeSpace is easy to set up and use and integrates into other APIs easily, too. The pricing is simple to understand, and they allow unlimited users. Plus it's very secure. Reports are easy to pull, and everything is in the cloud."

President

Small business

"Our favorite thing about Greetly by OfficeSpace is that, quite simply, it saves us money. It produces less friction for our clients and visitors and gives them a professional, easy reception experience. We absolutely love this visitor management solution."

Facility Manager

Higher Education

“We have subscribed to Greetly for our four office suites facilities since early 2016. It has been a great addition. Greetly provides a central service for the businesses in our buildings. Overall it has been an excellent experience.”

Kaz Spillman

Building Receptionist, British Plastics Federation

“I love that I can change the functionality of Greetly on my own. I change it frequently depending on what is going on in my office. It also looks very professional and is easy to use. I manage 3 locations and I have the ability to remotely update each location with the click of a save button.”

Gabriel Lembeck

Director of Research, Balentine

"The Greetly iPad receptionist means we don't have to use staff to give access to the space. Instead, they can service the space, our members, visitors and event attendees."

Lucas Seyhun

Co-Founder, The Farm

"Safety is always our top priority. With the help of new technology, we can now offer our visitors a safe and secure check-in and check-out, which has been an important investment for us at Randstad."

Mikael Estenthal

CIO, Randstad Sweden

FAQ

Questions? We're here to help.

Browse legal services FAQs. Don’t see what you’re looking for? Contact us.

How does visitor management software improve the client experience at law firms?

A visitor management solution helps law firms greet clients professionally, shorten wait times, and keep records secure. With self-service kiosks and NDAs built in, firms create a smooth, compliant visitor experience from the first impression.

How does Greetly improve client check-in for law firms?

Clients can pre-register, check in on-site with a QR code, or use self-service kiosks. The process is fast, professional, and eliminates paper sign-in sheets.

Does Greetly support compliance requirements?

Yes. Greetly helps law firms meet compliance standards by capturing NDAs, logging every visitor in real time, and storing records in a secure, cloud-based system.

What notifications are available for attorneys and staff?

Staff receive instant alerts via SMS, Slack, Microsoft Teams, Google Chat, email, or phone when visitors arrive, reducing wait times and improving communication.

Does Greetly support hybrid work across multiple offices?

Yes. With cloud-based workflows and scalable visitor management processes, Greetly supports hybrid work setups and multiple office locations.

How secure is visitor data in Greetly?

Greetly is SOC 2 and GDPR compliant. Visitor records are encrypted, stored securely, and accessible only with role-based permissions.

Visitor management built for law firms

See how Greetly helps law firms welcome clients, safeguard confidentiality, and stay compliant with ease.

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