Hospital visitor management system

Q: How does visitor management help reduce crowded waiting rooms?

When visitors can register in advance or check in quickly on arrival, the line at the reception desk moves fast. Patients and families spend less time waiting, and staff can focus on care instead of paperwork.

Q: Is visitor data secure and HIPAA compliant?

Visitor data is encrypted in transit and at rest, and records are stored securely. While Greetly supports privacy and audit needs, it is not HIPAA compliant and should not be used to store PHI.

Q: Can visitos sign forms, like HIPAA notices or waivers, during check-in?

Yes. Visitors can sign confidentiality notices, waivers, or other forms at check-in. Signed copies are automatically stored with their record—no filing cabinets required.

Q: Does this work only for hospitals?

Greetly works in urgent care centers, doctors’ offices, specialty clinics, and large hospital networks. Any healthcare facility that welcomes visitors can benefit.

Reduce patient wait times with smart, secure visitor check-in

Hospitals and medical facilities handle high visitor volumes every day. Pre-registration, QR codes, and instant badge printing keep traffic moving while helping your facility support privacy, security, and audit requirements.

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10M+

Visitors checked in with Greetly

Countries represented

Fortune 500 trusted

#1 visitor management platform, trusted by leading enterprise teams

Trusted by organizations with multiple sites, languages, and visitor types — Greetly scales with you.

How Greetly makes healthcare environments more efficient

Reduce crowded waiting rooms

Checking in ahead of time shortens lines and eliminates bottlenecks. Visitors move smoothly from the front desk to their destination, easing pressure on staff and patients alike.

Protect patient privacy and compliance

Replace paper sign-in sheets with a secure, digital visitor log. Every check-in is encrypted, time-stamped, and securely logged to support your compliance efforts and reduce risk.

Improve safety for staff, patients, and guests

Instant badge printing and photo capture provide clear identification for every visitor. Emergency evacuation features keep everyone accounted for when seconds matter.

Visitor management software built for healthcare settings

Streamline operations and the visitor experience

Register visitors ahead of time with QR codes

Hospitals and clinics are busy enough—why add more stress with lines at the front desk? Let visitors pre-register online and scan a QR code when they arrive to head straight in.

Print badges and capture photos instantly

Manage multiple locations

Bolster hospital security measures and compliance

Audit visitor logs instantly

Every check-in is encrypted, time-stamped, and securely stored. Replace paper sheets that expose sensitive visitor information with a digital visitor log that supports privacy and audit readiness.

Manage acknowledgements and legal documents

Evacuate the office in an emergency

REVIEWS

Real stories from real users

See how healthcare organizations use Greetly to welcome patients, visitors, and staff with less stress and more security.

“We wanted a front-of-house solution to create a great first impression for the TCL brand.

Greetly’s customizable app allows us to do just that."

Chris Larson

Senior Vice President, TCL North America

“Everyone in the office is really impressed with the system. Even UPS and FedEx are utilizing Greetly to notify us if there is a need to sign for a package.”

Shariza Arias

Human Resources Manager, TCL North America

“I love that I can change the functionality of Greetly on my own. I change it frequently depending on what is going on in my office. It also looks very professional and is easy to use. I manage 3 locations and I have the ability to remotely update each location with the click of a save button.”

Katie Baroway

Vice President of Operations, Office Evolution

"Greetly by OfficeSpace is an excellent receptionist tool. Fast, effective, and really easy to use. It allows us to have something at the front desk without needing an actual receptionist."

Operations Lead

Event Services

"Greetly by OfficeSpace helped reduce our overhead costs since it handles visitors logging, document signing, pre-registrations, host notifications, and many more! Having worked in IT for more than 10 years, I am quite meticulous when new software is rolled out in our infrastructure. However, Greetly, a visitor management system, greatly exceeded my expectations and is definitely worth its weight in gold as it helped reduce our overhead costs!"

Head of IT

Small Business

"OfficeSpace has robust guest and visitor management capabilities with its addition of Greetly visitor management."

Space Planner

Biotechnology

"Solid solution for visitor management. Greetly by OfficeSpace is easy to set up and use and integrates into other APIs easily, too. The pricing is simple to understand, and they allow unlimited users. Plus it's very secure. Reports are easy to pull, and everything is in the cloud."

President

Small business

"Our favorite thing about Greetly by OfficeSpace is that, quite simply, it saves us money. It produces less friction for our clients and visitors and gives them a professional, easy reception experience. We absolutely love this visitor management solution."

Facility Manager

Higher Education

“We have subscribed to Greetly for our four office suites facilities since early 2016. It has been a great addition. Greetly provides a central service for the businesses in our buildings. Overall it has been an excellent experience.”

Kaz Spillman

Building Receptionist, British Plastics Federation

Gabriel Lembeck

Director of Research, Balentine

"The Greetly iPad receptionist means we don't have to use staff to give access to the space. Instead, they can service the space, our members, visitors and event attendees."

Lucas Seyhun

Co-Founder, The Farm

"Safety is always our top priority. With the help of new technology, we can now offer our visitors a safe and secure check-in and check-out, which has been an important investment for us at Randstad."

Mikael Estenthal

CIO, Randstad Sweden