Digital mailroom

Digital mailroom services for streamlined package delivery

Automate package tracking and delivery notifications with digital mailroom software. Keep lobbies clear, ensure secure deliveries, and give employees real-time updates when their package arrives.

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Digital Mailroom

Digitize your mailroom processes

Remove lobby clutter

Packages no longer pile up at reception or sit unattended by the door. Deliveries are logged instantly, keeping common areas clean and secure.

Get real-time alerts and notifications

Employees are alerted the moment their package arrives via email, text, or chat apps like Slack, Google Chat, and Teams – no more missed deliveries or slow mail processing.

Track incoming mail & deliveries

Every package is logged with photos, timestamps, and recipient details. Facility managers gain a clear audit trail and total visibility of all mailroom operations.

Trusted by the world’s leading workplaces

mailroom management system

A mailroom management system with complete functionality

Log packages instantly

Log deliveries the moment they arrive with just a few taps on a tablet or phone. No more paper logs or misplaced items.

Notify employees instantly

Get real-time alerts

When a package arrives, employees get automatic notifications via email, text, or direct message—so nothing sits unattended.

Alerts that keep visitors moving and teams connected
Digital Mailroom

Track and secure every delivery

Audit logs with ease

Each package is tracked with recipient info, timestamps, and photos of the label—creating a clear record for audits and accountability.

Works with your tools. Built for compliance.

Cloud-based access, 24/7/365

Log deliveries quickly through the Digital Mailroom app on a tablet or mobile device. Package records can then be viewed anytime in the Visitor Log on desktop for full visibility.

Secure, exportable audit logs

Every package entry includes photos, timestamps, and pickup details. Export reports as PDF or CSV to support compliance and accountability.

Integrates with Your ecosystem

Connect with Microsoft Teams, Slack, Google Workspace, and Zapier. Automatically notify employees and feed package data into your existing workflows.

SOC 2 + GDPR compliant

Package data is encrypted in transit and at rest, ensuring your mailroom processes meet enterprise security and privacy standards.

INTEGRATIONS

Improve business processes with seamless integrations

Greetly’s mailroom automation is built to work with your tech stack. No extra steps required.

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See how Greetly’s digital mail management works

See how you can optimize mailroom operations at your facility.

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Ready to join the digital transformation?

Turn package chaos into a streamlined, secure workflow. With digital mailroom software, every delivery is logged, every employee is notified instantly, and every pickup is tracked—so nothing gets lost, delayed, or left sitting in your lobby.

Our team will walk you through setup, integrations, and best practices—so you can be live in hours, not weeks.

Book a demo

SOC 2 + GDPR compliant

10M+ visitors checked in across 24+ countries

Live in hours, not weeks

REVIEWS

Real customers. Real feedback.

See what others are saying about Greetly on G2 – the world’s most trusted software marketplace

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“We wanted a front-of-house solution to create a great first impression for the TCL brand.

Greetly’s customizable app allows us to do just that."

Chris Larson

Senior Vice President, TCL North America

“Everyone in the office is really impressed with the system. Even UPS and FedEx are utilizing Greetly to notify us if there is a need to sign for a package.”

Shariza Arias

Human Resources Manager, TCL North America

“I love that I can change the functionality of Greetly on my own. I change it frequently depending on what is going on in my office. It also looks very professional and is easy to use. I manage 3 locations and I have the ability to remotely update each location with the click of a save button.”

Katie Baroway

Vice President of Operations, Office Evolution

"Greetly by OfficeSpace is an excellent receptionist tool. Fast, effective, and really easy to use. It allows us to have something at the front desk without needing an actual receptionist."

Operations Lead

Event Services

"Greetly by OfficeSpace helped reduce our overhead costs since it handles visitors logging, document signing, pre-registrations, host notifications, and many more! Having worked in IT for more than 10 years, I am quite meticulous when new software is rolled out in our infrastructure. However, Greetly, a visitor management system, greatly exceeded my expectations and is definitely worth its weight in gold as it helped reduce our overhead costs!"

Head of IT

Small Business

"OfficeSpace has robust guest and visitor management capabilities with its addition of Greetly visitor management."

Space Planner

Biotechnology

"Solid solution for visitor management. Greetly by OfficeSpace is easy to set up and use and integrates into other APIs easily, too. The pricing is simple to understand, and they allow unlimited users. Plus it's very secure. Reports are easy to pull, and everything is in the cloud."

President

Small business

"Our favorite thing about Greetly by OfficeSpace is that, quite simply, it saves us money. It produces less friction for our clients and visitors and gives them a professional, easy reception experience. We absolutely love this visitor management solution."

Facility Manager

Higher Education

“We have subscribed to Greetly for our four office suites facilities since early 2016. It has been a great addition. Greetly provides a central service for the businesses in our buildings. Overall it has been an excellent experience.”

Kaz Spillman

Building Receptionist, British Plastics Federation

“I love that I can change the functionality of Greetly on my own. I change it frequently depending on what is going on in my office. It also looks very professional and is easy to use. I manage 3 locations and I have the ability to remotely update each location with the click of a save button.”

Gabriel Lembeck

Director of Research, Balentine

"The Greetly iPad receptionist means we don't have to use staff to give access to the space. Instead, they can service the space, our members, visitors and event attendees."

Lucas Seyhun

Co-Founder, The Farm

"Safety is always our top priority. With the help of new technology, we can now offer our visitors a safe and secure check-in and check-out, which has been an important investment for us at Randstad."

Mikael Estenthal

CIO, Randstad Sweden

“We wanted a front-of-house solution to create a great first impression for the TCL brand.

Greetly’s customizable app allows us to do just that."

Chris Larson

Senior Vice President, TCL North America

“Everyone in the office is really impressed with the system. Even UPS and FedEx are utilizing Greetly to notify us if there is a need to sign for a package.”

Shariza Arias

Human Resources Manager, TCL North America

“I love that I can change the functionality of Greetly on my own. I change it frequently depending on what is going on in my office. It also looks very professional and is easy to use. I manage 3 locations and I have the ability to remotely update each location with the click of a save button.”

Katie Baroway

Vice President of Operations, Office Evolution

"Greetly by OfficeSpace is an excellent receptionist tool. Fast, effective, and really easy to use. It allows us to have something at the front desk without needing an actual receptionist."

Operations Lead

Event Services

"Greetly by OfficeSpace helped reduce our overhead costs since it handles visitors logging, document signing, pre-registrations, host notifications, and many more! Having worked in IT for more than 10 years, I am quite meticulous when new software is rolled out in our infrastructure. However, Greetly, a visitor management system, greatly exceeded my expectations and is definitely worth its weight in gold as it helped reduce our overhead costs!"

Head of IT

Small Business

"OfficeSpace has robust guest and visitor management capabilities with its addition of Greetly visitor management."

Space Planner

Biotechnology

"Solid solution for visitor management. Greetly by OfficeSpace is easy to set up and use and integrates into other APIs easily, too. The pricing is simple to understand, and they allow unlimited users. Plus it's very secure. Reports are easy to pull, and everything is in the cloud."

President

Small business

"Our favorite thing about Greetly by OfficeSpace is that, quite simply, it saves us money. It produces less friction for our clients and visitors and gives them a professional, easy reception experience. We absolutely love this visitor management solution."

Facility Manager

Higher Education

“We have subscribed to Greetly for our four office suites facilities since early 2016. It has been a great addition. Greetly provides a central service for the businesses in our buildings. Overall it has been an excellent experience.”

Kaz Spillman

Building Receptionist, British Plastics Federation

“I love that I can change the functionality of Greetly on my own. I change it frequently depending on what is going on in my office. It also looks very professional and is easy to use. I manage 3 locations and I have the ability to remotely update each location with the click of a save button.”

Gabriel Lembeck

Director of Research, Balentine

"The Greetly iPad receptionist means we don't have to use staff to give access to the space. Instead, they can service the space, our members, visitors and event attendees."

Lucas Seyhun

Co-Founder, The Farm

"Safety is always our top priority. With the help of new technology, we can now offer our visitors a safe and secure check-in and check-out, which has been an important investment for us at Randstad."

Mikael Estenthal

CIO, Randstad Sweden

The visitor management solution for the built environment

Alerts & Notifications

Alerts & Notifications

Send instant notifications through email, SMS, Slack, Microsoft Teams, Google Chat, or voice call. With Greetly’s alert system, employees stay informed and guests get a seamless, secure check-in experience.

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Visitor badges

Visitor badges

Print professional, on-brand visitor badges the moment someone checks in to your facility—no delays, no confusion.

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Touchless Visitor Management

Digital Receptionist Software

Ditch the paper sign-in sheets. Greetly’s cloud-based digital receptionist makes visitor check-ins faster, easier, and more cost-effective—without sacrificing service or security.

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Interactive Digital Signage

Interactive Digital Signage

Say goodbye to outdated paper sign-in sheets. Deliver real-time updates with user-friendly touch screen kiosks that make interactive digital signage simple and secure.

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FAQ

Still have questions? We have answers.

Browse digital mailroom FAQs. Don't see what you're looking for? Contact us.

What is a digital mailroom?

A digital mailroom is software that automates package intake, tracking, and delivery. Instead of relying on paper logs or manual handoffs, everything is logged digitally, notifications are automatic, and employees get real-time updates.

Let’s modernize your welcome

See how Greetly’s digital mailroom simplifies package handling, keeps your workplace secure, and clears the mailroom of clutter.

Get Started
Take a Tour