Digital mailroom
Digital mailroom services for streamlined package delivery
Automate package tracking and delivery notifications with digital mailroom software. Keep lobbies clear, ensure secure deliveries, and give employees real-time updates when their package arrives.
Digitize your mailroom processes
Remove lobby clutter
Packages no longer pile up at reception or sit unattended by the door. Deliveries are logged instantly, keeping common areas clean and secure.
Get real-time alerts and notifications
Employees are alerted the moment their package arrives via email, text, or chat apps like Slack, Google Chat, and Teams – no more missed deliveries or slow mail processing.
Track incoming mail & deliveries
Every package is logged with photos, timestamps, and recipient details. Facility managers gain a clear audit trail and total visibility of all mailroom operations.
Trusted by the world’s leading workplaces
A mailroom management system with complete functionality
Log deliveries the moment they arrive with just a few taps on a tablet or phone. No more paper logs or misplaced items.
Capture a photo of each package at check-in for visual verification. Employees know exactly what’s waiting for them.
From small parcels to bulk deliveries, create simple, scalable, and consistent processes to handle every type of incoming package.
Notify employees instantly
When a package arrives, employees get automatic notifications via email, text, or direct message—so nothing sits unattended.
Include pickup instructions, delivery notes, or reminders to keep employees informed and reduce no-shows.
Allow notifications to be forwarded or delegated to colleagues if someone else is picking up the package.
Track and secure every delivery
Each package is tracked with recipient info, timestamps, and photos of the label—creating a clear record for audits and accountability.
Employees scan a QR code to check out their package, creating a verifiable trail of custody.
Manage deliveries across multiple sites with consistent workflows and reporting.
Works with your tools. Built for compliance.
Cloud-based access, 24/7/365
Log deliveries quickly through the Digital Mailroom app on a tablet or mobile device. Package records can then be viewed anytime in the Visitor Log on desktop for full visibility.
Secure, exportable audit logs
Every package entry includes photos, timestamps, and pickup details. Export reports as PDF or CSV to support compliance and accountability.
Integrates with Your ecosystem
Connect with Microsoft Teams, Slack, Google Workspace, and Zapier. Automatically notify employees and feed package data into your existing workflows.
SOC 2 + GDPR compliant
Package data is encrypted in transit and at rest, ensuring your mailroom processes meet enterprise security and privacy standards.
INTEGRATIONS
Improve business processes with seamless integrations
Greetly’s mailroom automation is built to work with your tech stack. No extra steps required.
TAKE A TOUR
See how Greetly’s digital mail management works
See how you can optimize mailroom operations at your facility.
CONTACT US
Ready to join the digital transformation?
Turn package chaos into a streamlined, secure workflow. With digital mailroom software, every delivery is logged, every employee is notified instantly, and every pickup is tracked—so nothing gets lost, delayed, or left sitting in your lobby.
Our team will walk you through setup, integrations, and best practices—so you can be live in hours, not weeks.
Book a demo
SOC 2 + GDPR compliant
10M+ visitors checked in across 24+ countries
Live in hours, not weeks
REVIEWS
Real customers. Real feedback.
See what others are saying about Greetly on G2 – the world’s most trusted software marketplace
The visitor management solution for the built environment
Alerts & Notifications
Send instant notifications through email, SMS, Slack, Microsoft Teams, Google Chat, or voice call. With Greetly’s alert system, employees stay informed and guests get a seamless, secure check-in experience.
Visitor badges
Print professional, on-brand visitor badges the moment someone checks in to your facility—no delays, no confusion.
Digital Receptionist Software
Ditch the paper sign-in sheets. Greetly’s cloud-based digital receptionist makes visitor check-ins faster, easier, and more cost-effective—without sacrificing service or security.
Interactive Digital Signage
Say goodbye to outdated paper sign-in sheets. Deliver real-time updates with user-friendly touch screen kiosks that make interactive digital signage simple and secure.
FAQ
Still have questions? We have answers.
Browse digital mailroom FAQs. Don't see what you're looking for? Contact us.
A digital mailroom is software that automates package intake, tracking, and delivery. Instead of relying on paper logs or manual handoffs, everything is logged digitally, notifications are automatic, and employees get real-time updates.
Digital mailrooms like Greetly reduce manual tasks for facilities teams and eliminating wasted time for employees. Packages are logged, and recipients are notified instantly, which means fewer interruptions, fewer lost items, and a smoother flow of office operations.
Technically, yes—food deliveries can be logged using the same workflows as packages. However, because food is time-sensitive, we generally recommend handling it through a simpler, more direct workflow in Greetly rather than the full mailroom process.
Digital mailrooms improve security by creating an audit trail for every delivery, including photos, timestamps, and pickup details. This reduces the risk of lost or stolen packages and ensures sensitive deliveries are properly tracked.
No specialized mailroom equipment is required to use Greetly for mailroom management. Deliveries are logged through the app on a tablet or mobile device, and package records can be viewed on desktop via the visitor log.
Let’s modernize your welcome
See how Greetly’s digital mailroom simplifies package handling, keeps your workplace secure, and clears the mailroom of clutter.