Visitor registration

Advanced visitor registration for faster, stress-free arrivals

Invite guests or groups to pre-register on their device before they arrive for quick check-ins and calm lobbies.

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Visitor registration

Avoid front desk bottlenecks

Collect visitor information ahead of time

Capture visitor names, contact info, and purpose of visit before they even arrive. Save time at the front desk and give your team a complete view of expected occupancy.

Register guests from any device

Guests can pre-register ahead of time through their mobile phone or desktop. From hospital patients to school guest speakers, arrivals are faster and far more predictable.

Keep office traffic flowing

Eliminate crowded reception areas by making registration completely digital. Facility managers gain visibility into expected arrivals, while visitors enjoy a smooth, line-free experience.

Trusted by the world’s leading workplaces

Simplify scheduling and invitations

Speed up check-in for VIPs and events

Send custom pre-registration forms

Visitors can fill out registration forms before they arrive. Configure fields to your facilities, including offices, hospitals, or schools.

Add preregistration links to calendar invites

Send branded invites directly from Outlook or Google Calendar to prompt preregistration. Guests confirm their details in advance, and once completed, they’ll receive a personal QR code to scan at check-in.

Register guests for events in bulk

Simplify sign-ins for large group events, from corporate trainings to campus tours. Upload guest lists in bulk and pre-register all visitors in one step.

Get guests through the door faster

Check in with QR codes

Pre-registered guests receive a personal QR code. When they arrive, they simply scan and go—no waiting, no repeated form-filling.

Automate badge printing

If badge printing is enabled in the workflow, Greetly sends the visitor’s preregistration details to the printer they scan their QR code.

Reduce lobby congestion

Because most information is collected ahead of time, the arrival process is quick and predictable. This means shorter lines and less pressure on reception staff.

Visitor badges
Visitor Logs & Reporting

Strengthen security and compliance

Screen visitors in advance

Flag new visitors against watchlists or require pre-visit approvals before access is granted. Helpful for sensitive environments like financial institutions or labs.

Capture audit-ready visitor logs

Every pre-registration is logged with arrival times and visit details. Export reports for compliance in healthcare, education, or regulated industries.

Works with your tools. Built for compliance.

Cloud-based access, 24/7/365

Manage pre-registrations, expected arrivals, and visitor logs from any browser—desktop, mobile, or tablet. Always know who’s coming, even when you’re off-site.

Secure, exportable audit logs

Every pre-registration is tied to a timestamp and visitor record. Export as PDF or CSV to support audits, incident investigations, or compliance reviews.

Integrates with your ecosystem

Connect visitor registration workflows to Microsoft Teams, Slack, Google Workspace, or Zapier. Send calendar invites, automate notifications, and keep visitor data synced across your systems.

SOC 2 + GDPR compliant

Visitor data is encrypted at rest and in transit, with configurable retention policies. Registration and arrival processes align with strict enterprise security and privacy standards.

INTEGRATIONS

Work smarter with seamless integrations

Make visitor preregistration even more powerful by connecting Greetly to your workplace tools. Send preregistration invites through Outlook or Google Calendar, notify hosts instantly in Slack or Microsoft Teams, or use Zapier to push visitor data into your CRM, helpdesk, or cloud storage.

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See how Greetly’s visitor pre-registration works

See how easy it is to register in advance.

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Ready to streamline visitor registration?

Give every guest a faster, smoother welcome by moving registration online. With digital pre-registration, visitors can share details in advance, scan a QR code when they arrive, and head straight inside—whether it’s a school, hospital, office, or retail store.

Facility and operations managers gain clearer visibility into who’s coming, reduce lobby congestion, and keep compliance simple. Need help from our team? No problem. You can be live in hours, not weeks.

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SOC 2 + GDPR compliant

10M+ visitors checked in across 24+ countries

Live in hours, not weeks

REVIEWS

Real customers. Real feedback.

See what others are saying about Greetly on G2 – the world’s most trusted software marketplace

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“We wanted a front-of-house solution to create a great first impression for the TCL brand.

Greetly’s customizable app allows us to do just that."

Chris Larson

Senior Vice President, TCL North America

“Everyone in the office is really impressed with the system. Even UPS and FedEx are utilizing Greetly to notify us if there is a need to sign for a package.”

Shariza Arias

Human Resources Manager, TCL North America

“I love that I can change the functionality of Greetly on my own. I change it frequently depending on what is going on in my office. It also looks very professional and is easy to use. I manage 3 locations and I have the ability to remotely update each location with the click of a save button.”

Katie Baroway

Vice President of Operations, Office Evolution

"Greetly by OfficeSpace is an excellent receptionist tool. Fast, effective, and really easy to use. It allows us to have something at the front desk without needing an actual receptionist."

Operations Lead

Event Services

"Greetly by OfficeSpace helped reduce our overhead costs since it handles visitors logging, document signing, pre-registrations, host notifications, and many more! Having worked in IT for more than 10 years, I am quite meticulous when new software is rolled out in our infrastructure. However, Greetly, a visitor management system, greatly exceeded my expectations and is definitely worth its weight in gold as it helped reduce our overhead costs!"

Head of IT

Small Business

"OfficeSpace has robust guest and visitor management capabilities with its addition of Greetly visitor management."

Space Planner

Biotechnology

"Solid solution for visitor management. Greetly by OfficeSpace is easy to set up and use and integrates into other APIs easily, too. The pricing is simple to understand, and they allow unlimited users. Plus it's very secure. Reports are easy to pull, and everything is in the cloud."

President

Small business

"Our favorite thing about Greetly by OfficeSpace is that, quite simply, it saves us money. It produces less friction for our clients and visitors and gives them a professional, easy reception experience. We absolutely love this visitor management solution."

Facility Manager

Higher Education

“We have subscribed to Greetly for our four office suites facilities since early 2016. It has been a great addition. Greetly provides a central service for the businesses in our buildings. Overall it has been an excellent experience.”

Kaz Spillman

Building Receptionist, British Plastics Federation

“I love that I can change the functionality of Greetly on my own. I change it frequently depending on what is going on in my office. It also looks very professional and is easy to use. I manage 3 locations and I have the ability to remotely update each location with the click of a save button.”

Gabriel Lembeck

Director of Research, Balentine

"The Greetly iPad receptionist means we don't have to use staff to give access to the space. Instead, they can service the space, our members, visitors and event attendees."

Lucas Seyhun

Co-Founder, The Farm

"Safety is always our top priority. With the help of new technology, we can now offer our visitors a safe and secure check-in and check-out, which has been an important investment for us at Randstad."

Mikael Estenthal

CIO, Randstad Sweden

“We wanted a front-of-house solution to create a great first impression for the TCL brand.

Greetly’s customizable app allows us to do just that."

Chris Larson

Senior Vice President, TCL North America

“Everyone in the office is really impressed with the system. Even UPS and FedEx are utilizing Greetly to notify us if there is a need to sign for a package.”

Shariza Arias

Human Resources Manager, TCL North America

“I love that I can change the functionality of Greetly on my own. I change it frequently depending on what is going on in my office. It also looks very professional and is easy to use. I manage 3 locations and I have the ability to remotely update each location with the click of a save button.”

Katie Baroway

Vice President of Operations, Office Evolution

"Greetly by OfficeSpace is an excellent receptionist tool. Fast, effective, and really easy to use. It allows us to have something at the front desk without needing an actual receptionist."

Operations Lead

Event Services

"Greetly by OfficeSpace helped reduce our overhead costs since it handles visitors logging, document signing, pre-registrations, host notifications, and many more! Having worked in IT for more than 10 years, I am quite meticulous when new software is rolled out in our infrastructure. However, Greetly, a visitor management system, greatly exceeded my expectations and is definitely worth its weight in gold as it helped reduce our overhead costs!"

Head of IT

Small Business

"OfficeSpace has robust guest and visitor management capabilities with its addition of Greetly visitor management."

Space Planner

Biotechnology

"Solid solution for visitor management. Greetly by OfficeSpace is easy to set up and use and integrates into other APIs easily, too. The pricing is simple to understand, and they allow unlimited users. Plus it's very secure. Reports are easy to pull, and everything is in the cloud."

President

Small business

"Our favorite thing about Greetly by OfficeSpace is that, quite simply, it saves us money. It produces less friction for our clients and visitors and gives them a professional, easy reception experience. We absolutely love this visitor management solution."

Facility Manager

Higher Education

“We have subscribed to Greetly for our four office suites facilities since early 2016. It has been a great addition. Greetly provides a central service for the businesses in our buildings. Overall it has been an excellent experience.”

Kaz Spillman

Building Receptionist, British Plastics Federation

“I love that I can change the functionality of Greetly on my own. I change it frequently depending on what is going on in my office. It also looks very professional and is easy to use. I manage 3 locations and I have the ability to remotely update each location with the click of a save button.”

Gabriel Lembeck

Director of Research, Balentine

"The Greetly iPad receptionist means we don't have to use staff to give access to the space. Instead, they can service the space, our members, visitors and event attendees."

Lucas Seyhun

Co-Founder, The Farm

"Safety is always our top priority. With the help of new technology, we can now offer our visitors a safe and secure check-in and check-out, which has been an important investment for us at Randstad."

Mikael Estenthal

CIO, Randstad Sweden

The visitor management solution for the built environment

Alerts & Notifications

Alerts & Notifications

Send instant notifications through email, SMS, Slack, Microsoft Teams, Google Chat, or voice call. With Greetly’s alert system, employees stay informed and guests get a seamless, secure check-in experience.

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Multiple Languages

Multiple Languages

Welcome visitors in their native language. Greetly’s multilingual check-in feature allows guests to select their preferred language at a kiosk or on their own device.

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Visitor badges

Visitor badges

Print professional, on-brand visitor badges the moment someone checks in to your facility—no delays, no confusion.

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Digital Mailroom

Digital mailroom

Automate package tracking and delivery notifications with digital mailroom software. Keep lobbies clear, ensure secure deliveries, and give employees real-time updates when their package arrives.

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FAQ

Still have questions? We have answers.

Browse visitor pre-registration FAQs. Don't see what you're looking for? Contact us.

What is the purpose of pre-registration?

Pre-registration allows visitors to share their details before arriving, which speeds up check-in for them and reduces bottlenecks for staff. For facilities managers, it means better visibility into who’s expected, fewer manual tasks, and more predictable lobby traffic.

How do visitors pre-register with Greetly?

Visitors receive a branded email invite that links to a secure pre-registration form. They enter their details on desktop or mobile, and once complete, they’ll get a personal QR code to scan at check-in. Email is the only required field to send a preregistration link—it works no matter which email client you use.

Can groups or events be pre-registered at once?

Yes. Bulk pre-registration makes it simple to upload guest lists for large meetings, trainings, or tours. Each participant receives their own confirmation and QR code for check-in.

Is my visitor’s data secure when I use Greetly?

Yes. All visitor registration data is encrypted in transit and at rest, with configurable retention policies to support compliance with standards like SOC 2 and GDPR.

What if a visitor shows up without pre-registering?

Not an issue! They can still check in on arrival using a tablet or kiosk. Pre-registration is completely optional – though it speeds up the process and helps avoid delays during peak traffic times.

Let’s modernize your welcome.

See how Greetly’s visitor pre-registration keeps office operations moving, your workplace secure, and visitors happy.

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