Collecting Customer Data
There is no need to worry about forgetting a single detail about a customer's identity or the purpose of their visit. Our systems provide valuable documentation with more detailed visitor information, including birth date, government-issued ID and body temperature, can also be collected. Visitors can quickly check in via driver's license scan or use a self-service terminal or mobile phone to fill out the customer sign-in sheet.
Massive Ability for Customization
For self-service check-ins, the Greetly app can be tailored to match your company's brand, workplace culture, and industry for faster service efficiency. It can even be translated into the languages your guests are comfortable using. Our customizable features ensure that only your company's logo will be displayed, and workflows are modified to suit your specific requirements. Make a memorable first impression by greeting customers in a way that reflects your company’s personality and customers’ needs.
Grow Your CRM Database
Never lose vital data again. Our systems automatically sorts information and organizes customers’ details so you can easily integrate Greetly with your CRM to find all your information in one place.
Informing Employees Through Real-Time Alerts
As soon as a customer arrives, your employees can be alerted on various channels, including phone, email, or one of our many built-in integrations. This means your team no longer wastes time in the lobby area waiting for visitors and provides more real customer service.
Keeping Track of Visitors and Analyzing Their Data with a Visitor Management System
Using Greetly’s cloud-based customer management system, which includes attendance tracking for monitoring real-time participation and session popularity, you’ll always have instant access to all your visitors’ contact details and valuable documentation. You’ll be able to keep track of the busiest departments in your company at any given point in time by automating CRM updates.
Collect and Keep Photos and Waivers from Your Guests
Using Greetly's customer management software, you can capture and store guest photos. These photos can be included in host notifications making it easy to welcome your customer by name whether they are a repeat customer, or if it is their first visit. In the same platform, you can use –in Greetly for eSignatures in legal documents like NDAs. Your customer check in system can complete these actions outside business hours if necessary.
Automated Messaging
Automate your messages back to visitors, for example a thank you note or exit survey) after their visit or outside business hours. This saves your employees time and cuts the risk of communication errors.
What are the benefits of a customer sign in app?
At its core, customer check-in systems provide valuable documentation while making sure your visitors are signed in and served by your employees in the least possible amount of time, mostly during business hours.
A visitor management system is a digital solution that welcomes visitors into the workplace, keeping it safe, compliant, and productive. It streamlines the visitor sign-in process, automates tedious manual tasks, and reduces the time spent on paperwork. A leading visitor management system, such as Envoy, provides a comprehensive solution for managing visitors, including sign-in, security, compliance, and beyond.
Other customer sign in app benefits include:
Helps Generate More Revenue
With a customer sign in app deployed, you cut down on the number of employees that assist with the reception function. This is how the customer sign-in app achieves that:
- Faster, better service: customers check themselves in so staff can focus on execution. This results in shorter and more predictable wait times because the system automatically sorts and organizes customers.
- Captures customer info so you can continue to communicate with them: You can capture any information you might need during the intake process, from customer contact info to the aid they are seeking. This allows staff to get right down to work when they meet with the customer. It also provides an opportunity for added communications, like exit surveys or marketing messages, after their visit.
Smoother Operations
- Segment Customers: ou can group or organize customers by varied reasons for visiting your workplace.
- Know Who Is Next in the Queue: The sign-in app will create a virtual queue and serve as a virtual receptionist to direct customers to the staff training to serve their specific needs. That way, you can process any number of customers on time.
Security and Safety
A visitor management system enhances a building’s existing security system, improving overall physical security by requiring visitors to sign in, scan their ID, and screen them against block lists. It also provides a secure way to store visitor information, ensuring that sensitive data is protected. With features like automated screening and real-time alerts, a visitor management system ensures that only approved and healthy guests are allowed in the workplace.
Visitor Experience
A visitor management system creates a warm welcome and great first impression for every visitor. It communicates to guests that the company is modern and uses the latest and greatest workplace technology. With features like customizable branding, tailored registration questions, and creation of different sign-in flows, a visitor management system ensures that every visitor has a unique and personalized experience. By streamlining the check-in process and providing real-time alerts, a visitor management system ensures that visitors are greeted promptly and efficiently, making them feel valued and respected.
What is a "check in" system?
A check-in system refers to the process of welcoming guests, whether they are customers, constituents, contractors, friends, or any other visitors, to your business space. This includes the visitors sign process, which enhances the overall engagement by providing a VIP experience.
A digital customer sign in system is a set of tools and software specially made to automate the entire process. Some of the tasks typically handled by the best customer sign in apps include:
- Customer self-check-in process.
- Organizes customers by creating a visitor queue, or multiple queues for different services offered.
- Customer log for reporting and data analysis.
- Creating an excellent impression as visitors are given an orderly and warm welcome.
- Reducing customer wait times.
- Improving employee happiness and productivity.
- Touchless customer sign in keeping staff and customers safe against illness.
How do you manage the check in process for a customer?
Visitor management systems are used in various industries, including healthcare, education, retail, and more. They are designed to meet the specific needs of each industry, providing a tailored solution for managing visitors. For example, in the medical industry, a visitor management system can be used to track patient information, manage appointments, and ensure HIPAA compliance. In the education sector, it can be used to manage student check-ins, track attendance, and ensure campus safety.
For smaller gatherings or informal events, free event check-in apps like Zoho Backstage and Eventleaf offer budget-friendly solutions. These apps provide essential features such as contactless check-in, QR code scanning, and user-friendly interfaces, though they may have limitations like attendee caps and reduced functionalities.
Here is how to check in customers with Greetly while creating a great first impression:
Make the process obvious. Whether you have personnel standing at the entrance or a virtual check in system, it needs to be highly visible. - Easy. Make sure the process is easy. Like scanning driver's licenses to get the necessary information quickly without the risk of typos, being misheard, or using a clean checklist style display.
- Avoid the runaround. Make sure intake is done correctly so the customer is seen by the right staff member as quickly as possible. This might be immediately upon check in, or you might need to organize customers into a queue.
- Touchless. Allow customers to check themselves in, preferably with a touchless visitor management system, to stop the spread of illnesses and show real customer support.
- Keep communicating. The sign-in process doesn't end when the customer checks in. Or even when they are seen by an employee. Or even when a transaction is complete. You might want to reconnect after their visit to ensure you’ve provided real customer support or to deliver additional information.
How do I get started with Greetly?
Getting started is easy. Click "Book a Demo" to schedule a free, no-obligation customer sign-in software demo. A friendly account manager will take the time to learn your customer management needs and how to customize Greetly to exceed your branding and reception expectations.
How do I set up a customer management system?
Setting up and deploying a virtual customer sign in app is surprisingly easy once you break it down into simple steps.
Here is how to launch a digital customer sign in system:
Here are the steps to set up a visitor management system: