Digital Receptionist Software
Fast, modern virtual receptionist software for today’s workplaces
Ditch the paper sign-in sheets. Greetly’s cloud-based digital receptionist makes visitor check-ins faster, easier, and more cost-effective—without sacrificing service or security.
Make every check-in faster, easier, and more secure
Make a great first impression
Guide every guest with clear prompts, multilingual screens, and an intuitive check-in process that reflects your brand.
Fewer front desk interruptions
Automate sign-ins, e-signatures, and host notifications so your staff can focus on more critical tasks.
Secure visitor logs at your fingertips
Track every visitor in real time, with a searchable, cloud-based logbook and exportable reports for audits or compliance.
Trusted by the world’s leading workplaces
Digital receptionist services designed for modern workplaces
From small business to enterprise, built to fit your business needs
Build workflows for every visitor type—new client intake, contractors, interviewees, or vendors. Add digital forms, NDAs, e-signatures, or safety protocols directly into the check-in process.
Offer a seamless visitor experience with QR code check-ins, kiosks, or mobile devices. Guests can pre-register or check in on-site in seconds—even after-hours.
Employees get notified the moment visitors arrive. Alerts can be sent via SMS, email, Slack, Microsoft Teams, Google Chat, or voice call to reduce wait times and keep guests moving. This ensures visitors are never left waiting and improves both staff efficiency and customer satisfaction.
Print badges with photos, visitor type, and host details so school staff or office security can quickly confirm who belongs on-site.
Tools to manage every visitor, every step of the way
Replace paper sign-in sheets with a secure, cloud-based visitor logbook. Filter, search, and export visitor data anytime for audits, compliance, or trend analysis. Greetly is trusted by healthcare, finance, and law offices to track visitor check-ins and maintain security protocols.
Send mass alerts in emergencies and track safety in real time. Visitors and employees can mark themselves safe directly from their phones.
Use Greetly’s API or Zapier to connect visitor data to tools like CRMs or case management systems. Greetly integrates with identity providers like Azure AD and Okta to keep directories up to date.
Smart visitor management software built to fit your business needs
Scale like a full-time receptionist–without the overhead
Cloud-based access, anytime
Your cloud-based virtual receptionist works wherever you do. Access logs and reports from any browser.
Instant alerts
Send visitor notifications immediately—via Slack, Teams, Google Chat, email, SMS, or voice calls. No visitor left waiting.
Export data in seconds
Download logs as CSV or PDF, or schedule recurring reports for your team.
Secure and compliant
Greetly is SOC 2 and GDPR compliant, with strong security and privacy practices that support regulated industries like healthcare, finance, and law.
Scalable for every business
From small businesses to multi-location enterprises, Greetly adapts to your business needs—including after-hours arrivals.
INTEGRATIONS
Built to work with your tech stack. No extra steps required.
Connect Greetly to tools you already use, like Azure AD, Google Workspace, and Zapier, for seamless integrations across workflows.
TAKE A TOUR
See it in action
Take a quick product tour and see how digital receptionist software can enhance your front desk experience.
CONTACT US
Visitor management made simple
Automate your front desk, capture accurate visitor data, and reduce manual work without sacrificing security or service.
Book a demo
Live in hours, not weeks
SOC 2 + GDPR compliant
10M+ visitors checked in across 24+ countries
REVIEWS
Real customers. Real feedback.
See what others are saying about Greetly on G2 – the world’s most trusted software marketplace
The visitor management solution for the built environment
Alerts & Notifications
Send instant notifications through email, SMS, Slack, Microsoft Teams, Google Chat, or voice call. With Greetly’s alert system, employees stay informed and guests get a seamless, secure check-in experience.
Multiple Languages
Welcome visitors in their native language. Greetly’s multilingual check-in feature allows guests to select their preferred language at a kiosk or on their own device.
Visitor badges
Print professional, on-brand visitor badges the moment someone checks in to your facility—no delays, no confusion.
Digital mailroom
Automate package tracking and delivery notifications with digital mailroom software. Keep lobbies clear, ensure secure deliveries, and give employees real-time updates when their package arrives.
FAQ
Questions? We’re here to help.
Browse virtual receptionist FAQs. Don’t see what you’re looking for? Contact us.
A digital receptionist—sometimes called a virtual receptionist—replaces paper sign-in sheets and live front-desk staff with a kiosk or by scanning a QR code on their smartphone—no mobile app required. Visitors check in, sign forms, and notify their hosts instantly, creating a faster, more cost-effective process.
An in-house receptionist manages calls and visitor greetings manually, while answering services handle inbound calls off-site. Greetly’s virtual receptionist automates in-person check-ins, sends host notifications, and maintains digital visitor records so staff can focus on higher-value work without sacrificing customer satisfaction.
Yes. Greetly integrates with CRMs, Microsoft Teams, Slack, Google Chat and other workplace systems. These integrations keep visitor data synced, trigger real-time notifications, and ensure your visitor management system fits smoothly into your existing workflows.
Yes. Greetly’s virtual receptionist services are designed for cost-effectiveness and scalability. Small businesses, law firms, healthcare providers, and enterprises use Greetly to manage check-ins, ensure compliance, and reduce staffing needs.
Yes. Visitors can pre-register, complete forms, or check in via kiosk or QR code outside normal business hours. Hosts receive real-time notifications, so no guest is left waiting.
Greetly supports compliance with SOC 2 and GDPR standards, and provides audit-ready visitor logs, NDA collection, and secure digital recordkeeping. Many healthcare, finance, and law offices rely on Greetly to meet regulatory standards for visitor management.
Yes. You can configure workflows for different visitor types—from new client intake at law firms to contractors in manufacturing. Every step of the check-in process can be tailored to your business.
Greetly works on iPad, Android, and desktop devices. Visitors can also check in using their own smartphones with a touchless, mobile-friendly process. This flexibility ensures a seamless user experience across all visitor types.
The digital receptionist software built for modern workplaces
See how Greetly replaces paper sign-ins, automates workflows, and improves the visitor experience—without the overhead of a live receptionist.