Unauthorized Visitor Access Is a Major Threat to Your Company

4 reasons your business needs a visitor management system to avoid threats to your people, assets, and intellectual property.

Originally published by Mirror Review. Reposted with permission.

Imagine arriving at work only to find things in chaos. Your company’s essential files are missing, or there’s damage caused to the company’s equipment. This nightmare could become a reality if unauthorized visitors access your company’s premises. 

Unauthorized visitor access refers to individuals who gain entry to your company’s premises without any authorization. Such visitors are intruders, disgruntled employees, third-party contractors, trespassers, etc. 

A person accessing your company without any permission may pose a significant threat to your company’s security. It increases the risk of theft, vandalism, sensitive data leaks, and even violence. 

Hence, as a responsible business owner, you must implement safety measures to prevent this issue. Protecting your company’s assets, customers’ trust and brand reputation is crucial. Failure to do so can have dire implications, as detailed further in the article.

Significance of Mitigating the Potential Dangers of Unauthorized Visitor Access

Visitor management with access control integrationTaking preventative actions to mitigate the risks associated with people entering your business without supervision or security clearance is critical. Here are a few steps that you can take to ensure that your premises are safe and secure:

  • Implement a Visitor Management System: A robust visitor management software solution helps you keep track of all visitors. This makes it easier to spot unapproved individuals. It includes features like visitor pre-registration, badge printing, evacuation notifications, and digital check-in, among many others.
  • Install Security Cameras: Security cameras are a great way to deter potential intruders and monitor your premises. They can help you identify any stranger who attempts to enter your building.
  • Enforce Access Control: Enforce access control systems like keycards or biometric scanners. They can help ensure that only authorized individuals can enter restricted areas.

Failing to implement these measures can result in severe consequences, such as theft, vandalism, or even physical harm. For instance, in 2019, a former Virginia Beach government building employee entered the premises. The disgruntled employee opened fire, killing 12 people. 

This is just one example of how people who enter without access can threaten your company. Here are a few more potential reasons:

Intellectual Property Theft

Intellectual properties such as blueprints, prototypes, and trade secrets are sensitive and valuable assets of a company. If they fall into the wrong hands, it can result in dire consequences. It can lead to substantial financial losses, loss of competitive advantage, and even lawsuits.

The Huawei case is a real-life depiction of this. The company was accused of sending employees to T-Mobile’s lab to take photos and measurements of the robot. It’s said that the company even stole a piece of it. The theft of T-Mobile’s trade secrets resulted in a $4.8 million settlement.

Hence, it’s crucial to implement strict access control measures to prevent such access and ensure intellectual property protection. 

Regulatory Compliances 

Blonde woman shaking hands after using a visitor management systemAs a company, you must adhere to critical compliances like HIPAA, GDPR, or CCPA. Failing to do so can result in severe consequences, such as legal action, hefty fines, and a damaged reputation. People needing the approval to access your premises significantly threaten your company’s compliance.

Take the case of the Massachusetts Eye and Ear Infirmary (MEEI) in 2010. The facility was fined $1.5 million by the U.S. Department of Health and Human Services (HHS) for violating the HIPAA Security Rule. 

This was a result of an investigation. It was found that MEEI granted unsupervised access to the visitor. The visitor quickly got their hands on confidential patient information. He ended up stealing an unencrypted laptop containing the personal and health information of approximately 3,500 patients.

This serves as a cautionary tale for all companies, regardless of industry, to take visitor access seriously. You should have a robust visitor access policy and train employees to follow it to prevent such access. Please do so to avoid costly regulatory compliance violations and damage to your company’s reputation.

Business Disruptions

As a business owner or manager, you must prioritize the security of your company premises. People accessing it without any permission can cause severe disruptions to your business operations. Let’s take a closer look at this:

  • Reputational Damage: If an unauthorized person gains access to your company’s premises and steals sensitive data or causes any damage, it can lead to a loss of trust from your vendors, customers, and other stakeholders. Your company’s reputation is paramount, and a security breach can lead to irreparable damage. It can take years to rebuild lost trust and regain your reputation in the market.
  • Sabotage Risks: An unauthorized visitor can sabotage your company’s equipment or property, leading to halted business operations. This can cause tremendous productivity and revenue loss. Additionally, repairing or replacing damaged equipment can be expensive and time-consuming.
  • Safety Concerns: An unauthorized visitor may pose a safety risk to you and your employees. They may be violent, threatening, or even armed. This can put your life and the lives of your employees in danger. Ensuring all visitors to your premises are authorized and pose no safety risk is crucial.

Final Words

In conclusion, unauthorized visitor access to your company premise is a severe threat that can cost you dearly. It can disrupt your business operations, compromise your workers’ safety, lead to high employee turnover rates, result in unexpected expenses such as equipment repair or legal fees, and even stagnate growth due to intellectual property theft. 

All of these can have devastating effects on your company’s bottom line. Therefore, it is crucial to have robust security measures in place to prevent unauthorized access to your premises. This will protect your business and ensure a safe and conducive work environment for your employees. Remember, prevention is always better than cure.

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