Visitor Management System
Visitor management for the modern workplace
Automate your front desk experience with fast, secure visitor sign-in, no clipboard required.
A great first impression starts here
Instant, touchless check-ins
Guests scan a QR code or use a tablet to check in within seconds.
Automatic host notifications
Hosts are alerted right away via Slack, Teams, Google Chat, email, text, or voice call.
Secure, searchable visitor logbook
Track all guest activity in real time with built-in compliance tools.
Trusted by the world’s leading workplaces
The tools behind a better visitor experience
Greetly combines ease of use with enterprise-grade functionality, making visitor management simple for guests and powerful for teams.
Build tailored workflows for guests, vendors, contractors, or deliveries. Add NDAs, safety videos, visitor screening, or watchlist checks to strengthen physical security, no coding required.
Deliver real-time alerts to employees when a visitor arrives via Slack, Teams, SMS, email, Google Chat or voice call. Customize notifications to reach your teams where they are, so no guest is left waiting.
Showcase your brand from the moment guests arrive. Customize kiosk language, visuals, and workflows to reflect your culture, tone, and security policies.
Take photos, scan IDs (U.S. driver’s licenses supported), and collect eSigned NDAs or other legal documents. All visitor data is securely stored, organized, and easy to retrieve.
Print customized badges with details like visitor name, photo, host, and location, helping staff and security teams identify who's on site. Add color-coding and hand-off instructions to streamline wayfinding.
Before visitors arrive, send pre-check-in links to guests or contractors, reducing wait times and ensuring every check-in is fast and accurate. Greetly recognizes returning visitors for even quicker sign-ins.
Trigger instant notifications during emergencies. Track who’s checked in, who’s safe, and who still needs to be accounted for. Reports are stored and export-ready for compliance. Admins can also set up watchlists to flag restricted individuals during check-in.
Everything you need, already built in
Digital mailroom
Track and log packages from the same kiosk.
Multi-language support
Offer fully localized check-in with multiple guest language options.
Mobile-friendly UX
Check in via smartphone—no downloads or app required.
Visitor type rules
Set check-in logic by visitor type, location, or day.
Manage role-based access
Limit what admins, security, or staff can see or manage with role-based permissions. Greetly also supports SSO for enterprise teams.
Directory & calendar sync
Auto-match visitors with hosts via Outlook or Google.
Real-time dashboard
Monitor check-in volume and visitor flow across locations with a true multi-location visitor management system.
Custom welcome messaging
Tailor every screen, message, and label to reflect your brand.
INTEGRATIONS
Work smarter with seamless integrations
Built to work with your tech stack. No extra steps required.
TAKE A TOUR
See it in action
Take a quick tour and see how easy it is to log visitors, run reports, and stay audit-ready with Greetly.
CONTACT US
Simple, secure check-ins for every workplace
See how Greetly helps you welcome guests, streamline workflows, and protect your space – right from the start.
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SOC 2 + GDPR compliant
10M+ visitors checked in across 24+ countries
Live in hours, not weeks
REVIEWS
Real talk from real users.
Read what other clients are saying on G2–the world’s most trusted software marketplace.
The visitor management solution for the built environment
Alerts & Notifications
Send instant notifications through email, SMS, Slack, Microsoft Teams, Google Chat, or voice call. With Greetly’s alert system, employees stay informed and guests get a seamless, secure check-in experience.
Multiple Languages
Welcome visitors in their native language. Greetly’s multilingual check-in feature allows guests to select their preferred language at a kiosk or on their own device.
Integrations
Greetly integrates with leading workplace and IT systems so you can automate check-ins, sync visitor data, and streamline communication—improving the visitor experience from the very first impression.
Digital mailroom
Automate package tracking and delivery notifications with digital mailroom software. Keep lobbies clear, ensure secure deliveries, and give employees real-time updates when their package arrives.
FAQ
Questions? We’re here to help.
Browse visitor management FAQs. Don't see what you're looking for? Contact us.
A visitor management system is software that helps you check in guests, notify employees, manage access, and keep accurate records. It replaces manual processes with a digital experience that’s faster, more secure, and easier to scale.
Visitor management software contributes to a positive hybrid workplace environment by streamlining the process of visitor check-in at the modern reception desk. It allows front office teams to focus on higher-value activities without sacrificing on-site security. Because there is much greater variance in on-site activity and presence in today’s offices, visitor management software also allows hybrid teams to do more with less. They can reduce or reinvest receptionist labor to manage visitor check-ins by using intuitive digital kiosks that guide guests through custom workflows to ensure all vital information is captured. In the realm of facility management, visitor management software helps facility managers monitor and control access points effectively, integrating with other building management systems to ensure efficient operation of the facility.
A visitor management procedure involves several steps: pre-registration, digital check-in upon arrival, collection of photos and signatures, badge printing, and instant notifications to the host. It can also include compliance with safety protocols to ensure a secure and efficient visitor experience.
Yes. Visitors can scan a QR code or use a link to check in on their own device—no app needed.
Absolutely. You can create custom workflows based on visitor type, location, or department. You choose the fields, documents, notifications, and branding.
Yes. Hosts receive instant alerts via email, text, phone call, Slack, Microsoft Teams, or Google Chat. You can also notify backup team members or assistants.
Yes. You can access your account, send alerts, and view visitor reports from any web-enabled device.
Greetly tracks all visitor activity and provides searchable logs, exportable data, and dashboards to help you stay compliant and audit-ready. You can also set reports to be sent automatically to your inbox, giving you the latest visitor data without extra steps.
Let’s modernize your welcome.
See how Greetly helps you welcome guests, stay secure, and save time.