Compliance Made Easy With Visitor Management

How Visitor Management Simplifies Audits and Compliance

Greetly's mission is to Save Your ADMINutes. We automate the tedious and manual tasks. Like gathering data for an internal or third-party audit or maintaining regulatory compliance.

Documents Your Visitors

Not only can Greetly log when visitors arrive and who they come to see. It can also ensure visitors meet compliance criteria. For example, visitor verification and tracking their country of citizenship by scanning government-issued ID, ensuring they have viewed a safety video and passed a test, are not a risk of bringing COVID into the workplace. As the world's most customizable visitor management system, Greetly allows you to customize check-in workflows based on visitor type or whether they have been there before.

Ensures Visitors Sign Legal Documents

Is confidential information discussed and data stored within your workplace? Of there is. What about valuable and possibly dangerous equipment? Surely.

Greetly's virtual receptionist can collect electronic signatures on one or more nondisclosure agreements (NDAs), waivers, or other legal documents during the visitor check-in process. As the world's most customizable visitor management system, documents can be electronically signed directly on the visitor self-service kiosk, touchless on their own smartphone, or during the preregistration process. You can have different types of visitors electronically sign different legal documents, or none at all.

Documents with eSignatures are immediately converted into PDFs, stamped with the signature date, time, and location, and securely stored in your cloud-based visitor log. You can also automate pushing signed forms into the cloud-based storage of your choice.

Prints Visitor Badges

Are some visitors only allowed in common areas where others might have access to secure facilities like research labs or data rooms? Do some guests require an escort at all times?

Our award-winning visitor sign-in system has options to take visitor photos and instantly print visitor badges upon successful completion of the check-in process. Using our drag-and-drop editor, Greetly makes customizing visitor badges by type of guest easy. We even offer badges that visually expire over time. 

With the visitors' name, photo, host, and more, employees can identify a security or compliance risk at a glance. 

Keeps Bad Actors Out

Visitor sign-in doesn't just connect guests with hosts, it also prevents the wrong people from entering your workplace. Greetly's watchlist feature will ensure only wanted visitors are allowed to enter. Combine this with driver's license scanning to verify visitors identities.

Confirms When Visitors Arrive and Leave Your Workplace

Documenting your visitors and knowing when they arrive is valuable. But only partial information if you do not also know exactly when they department. It's easy to checkout with Greetly at the kiosk, contactless, or from the Greetly admin portal.

But what if a visitor does not check out. Our full-cycle reception management system has you covered with several options. If you need an exact timestamp, Greetly can contact visitors or hosts to verify exactly when guests depart the premises. Or, we can check gusts out at midnight every day. 

Data Analytics and Reporting

Pen-and-paper logbooks are so last century. They expose personal information which can subject your organization to California Consumer Privacy Act (CCPA) and the European Union's General Data Protection Regulation (GDPR) violations. They are also a pain to manage as data needs to be digitized or manually reviewed in order to comply with audit requirements.

Visitor management solutions like Greetly maintain privacy and store all data in an electronic guest book. Even better, with just a few clicks you can search, sort, and filter data to show exactly the information you need. You can save your preferred reports, download them, or even have them emailed on a regular schedule. Depending on a user's role they can see visitor information for just themselves, for their workplace, or across a global organization.

The entire process of responding to an audit just went from hundreds of manhours to minutes. 

Evacuation Logging

It's wise to be prepared for emergency situations and natural disasters. This is especially true of course if your workplace needs to comply with regulations like OSHA or local evacuation procedures. All Greetly digital reception software subscriptions include our robust emergency evacuation feature and log. 

While we hope you never use it, should an evacuation be required, our visitor management system software can instantly send text and email notifications to all employees and visitors that are on the premises when the evacuation is triggered. Individuals can mark themselves as safe right from the evacuation notification. Simultaneously, Greetly admins can also mark employees and visitors safe from their smartphones using our cloud-based evacuation logbook. This running list of who is safe and who is unaccounted for will reduce risk and save valuable time for emergency responders who arrive on the scene.