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Features of the Best Visitor Management Systems | Digital Receptionist

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The #1 Most Effective Visitor Management System for Your Business

Posted by Greetly on September 6, 2018

You're right if you think a reliable visitor management system is vital to your business's success. You do need to keep track of your visitors, meetings and attendees. However, you must implement an effective registration method to operate smoothly.


paper visitor log book

The Price of Ineffective Visitor Registration Practices

Poor registration practices can cause problems for your company and your guests. Chaos will manifest if you try to operate with no visitor management at all. Using junior employees as receptionists takes them away from their primary jobs and leaves the front desk empty during busy times. And they'll hate you for it whether they tell you or not.

It's a wonderful idea to hire a dedicated receptionist, but it's expensive, and you still have to have a backup plan. What if we told you today that we have an iPad receptionist that can change the way you view first-contact administrative tasks forever? What if we told you that this system can solidify all your future business-related first impressions?

 Visitor using self check-in app kiosk

The Benefits of Automated Reception

Today's modern visitor management software products are powerful digital systems that can do a lot of the legwork that a receptionist can do. By automating those tasks with apps, you can free up your junior and administrative staff for other duties. Alternatively, you can cover for that person on non-working days, vacations, leaves and so on.

Those aren't the only benefit you'll get from the system, however. Digital visitor management will increase the privacy of your employees and visitors. You'll also save money, modernize your office, and make your customers and visitors happy with prompt customer service.

 Digital Receptionist Feature Checklist


What Self Check-In Apps Can Do

Check-in apps can handle a massive workload and perform many essential tasks. They can greet visitors, capture photos of guests and even print visitor badges. The apps can also gather information about the visitors such as their names and visit purposes. Furthermore, the iPad receptionist can accept deliveries and notify employees when a visitor arrives. It can capture esignatures for non-disclosure agreements as well.

Plus - many of your visitors prefer to help themselves. Shoppers love self-check out at the grocery store, despite usability issues and even when the line is longer. And self service is the norm at the airport, gas station and bank. Why? Because we, the people, prefer it this way


Reception area of a modern office

Conclusion: The Hamilton of Office Reception

The days of dedicated receptionist and pen-and-paper sign ins are numbered; replaced by self-help registration apps and digital visitor logbooks. And hallelujah for that.

With the modern office option, visitors help themselves with check-in apps. These easy-to-use and quick-to-setup visitor registration systems can work for your business as early as today. It'll amaze you how much time you create and how you can utilize your employees because of it. Moreover, you'll enjoy seeing your business run flawlessly. 


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